On-the-spot Risk Assessments
Risk assessments are an important tool to identify potential hazards associated with a process and to put in place actions to mitigate the impacts of those hazards. One of the overarching aims of a risk assessment is to ensure that the process is routinely carried out in the safest manner possible.
While a risk assessment can identify the hazards associated with each step of a process, what may not be covered are small variations (not necessarily to do with the process itself) that might happen on any given day.
Consider the operation of a laboratory instrument. The scientist running the instrument on any given day may be correctly trained in the instrument’s use and operation. He/she will be familiar with the risks associated with the instrument and what steps to follow to limit the impacts of these risks. However, even if the scientist in question is the author of the instrument method and participated in the risk assessment, there are always day-to-day changes that need to be considered.
Some examples of variations that may impact risk of incidents or injury are:
If the scientist is fit and ready for work. If he/she has been unwell or working long shifts the scientist may be tired or distracted.
If the laboratory is busy, with more people than usual in the vicinity of the instrument, particularly people who are unfamiliar with the operation of the instrument.
If there have been changes to the laboratory space – lighting that is flickering or not working correctly, or additional items or samples stored on the benches and limiting available space around the instrument.
If the instrument is ready for use and has no damaged cords or other parts.
If there is additional noise, dust or other potential distractions in the area.
If there are any additional hazards present on the day (for example, a new instrument on the bench nearby which has blocked access to a control panel or introduced a new pinch point between the instruments).
To address these issues, an on-the-spot assessment can be carried out prior to using the instrument. Many laboratories will have simple form or checklist for use in these situations. These types of assessments should take no longer than five or ten minutes – if it takes longer, this is an indication that the current risk assessment is not adequate and should be reviewed or redone as soon as possible.
The on-the-spot assessment will usually cover questions such as:
Are you fit for work?
Are you trained to carry out the work?
Do you have all appropriate tools?
What is different in the work area today?
Are there any new hazards in your workspace (above, below, to the sides, behind and in front)?
Is anybody new to the task?
If specific hazards are identified, appropriate controls can be noted in the on-the-spot assessment to demonstrate how this will be managed.
An on-the-spot assessment is a useful tool in the management of workplace health and safety. It takes only a few minutes, but it helps ensure the safety and security of workers and the work environment.